Code of Practice

Code of Practice is a set of rules and regulations for better teaching and learning processes in our faculty. It also sets your rights in academic matters.
The aim of the codes is not for making your academic life more difficult. Rather it helps everyone respect one another and have a more pleasant experience during teaching-learning processes.


  • Class teachers should accurately register student attendance.
    (*) NOTE: Students should attend classes at least 85% of the time; 60% in cases of illness (with a doctor’s certificate) or other excused absences (with the consent of at least the Advisor and Head of the Program.)
  • A maximum of ten minutes’ time is allowed for late students to attend class; 5 minutes for listening and speaking classes. Teachers should not be more than 10 minutes late to class.
    (*) NOTE: The teacher should compensate for time lost. • Students are not allowed to leave tests-in-progress without the teacher’s permission. Once they leave, they are considered to have completed the tests.
  • Students are obligated to attend the first class if they want to take a certain course.


  • Students receive course outline, objectives, assessment system, and references on the first day of class.
  • Lessons are planned and managed in accordance with the syllabus.
  • Core materials are to be provided for every course.
  • Materials are to be reviewed every two years.
  • All available teaching materials and revised copies must be carefully documented by course coordinators.

Class Management:

  • Teachers have the right to take appropriate measures to manage their classes.
  • Teachers should provide time for students to give relevant comments or ask questions in class.
  • Teachers act as facilitators to encourage more students’ participation in class.


  • Formal evaluations (e.g. questionnaire, journal ) or informal course evaluations are done regularly (mid or end of trimester) to get students’ perceptions and input for improvement.
  • Teachers, students, and admin staff should show respect to one another in and outside of the classroom.

Students’ Rights:

  • All assignments and tests are to be graded and returned with feedback to the students within three weeks.
  • Students have the right to ask that test results or grades be rechecked or explained within one week after receiving them.
  • Complaints about unfair assessment may be registered through their academic advisor who will mediate the case with the teacher and or subject coordinator in a fair and just way.
  • Teachers and admin staff attend to students’ academic needs.


  • A make-up class is to be made should a teacher miss a class.
  • Teachers and students have to speak audibly enough in class to be heard clearly.
  • Teachers must submit final grades to the Registrar on the published due date.
  • Mobile phones are not to be used in class.
  • Smoking is not permitted in classrooms and office areas.
  • Prohibited drugs are not allowed.
    (*) NOTE: Strict measures will be taken.

Learning Aids:

  • Courses should require students to read a minimum number of set references.
  • Students and teachers are encouraged to use English in classes and on the 5th floor of F Building.

Medium of Instruction:

  • English is used as the medium of instruction in all English courses.
  • Course Assessment and repetition:
  • Failed IC1 and IC2 courses can be repeated a maximum of two times.
  • IC1 and IC2 students with C must not repeat the course.
  • Valid and reliable instruments are used to assess student performance.
    (*) NOTE: Grading is based on Criterion Reference Testing.
  • Failed skill courses must be repeated at the earliest possible trimester, no later than within three trimesters.

Corrective Measures:

  • There are procedures to deal with unsatisfactory performance of students.
  • (*) NOTE: Unsatisfactory performance of students will be dealt with by the following:
    • Academic Advisor
    • Head of the Program
    • Dean
  • Warning letters will be issued according to the “Buku Biru” (Peraturan Penyelenggaraan Kegiatan Akademik Dalam Sistem Kredit Universitas Kristen Satya Wacana Salatiga).
  • There are procedures to deal with plagiarism (using other’s ideas without properly mentioning the source).
    (*) NOTE:

    • Students who plagiarize in their theses should revise the work with proper citation.
    • Students who plagiarize in other courses will be given a zero for the assignment / test.
    • There are procedures to deal with late submission of student assignments.
  • (*) NOTE: Students are penalized for late submission of assignments.
    • There are procedures to deal with students who cheat during tests or quizzes.
  • (*) NOTE: Students who cheat during tests or quizzes are given a zero.

Use of Facilities:

  • Only teachers and admin staff are permitted to use the facilities in the offices on the 5th floor of F building.

Dress Code:

  • Students should wear proper dress or outfits in class and also in GAP.


  • In regards to students’ absence due to illness,the department demands the doctor certificates be original and stamped (photocopied and without any stamp is not accepted).


  • Any student whose GPA = 2.00 MUST have “Perwalian” with his or her advisor (walistudi).


  • In regards to student readmission, on top of the regulations stated in Buku Biru (Chapter 18, 21, & 31), the department has decided the following additional matters:
    • Student’s study period can be extended NOT more than 2 years.
    • SPP, Uang Kuliah, and other matters related to finance will follow those of new angkatan.
    • The student has passed minimum of 120 SKS. d. Student’s GPA is NOT below 2.00. e. Student’s new Uang Sumbangan will be counted based on the following formula:

(N/7) *  uang sumbangan mahasiswa baru
N= length of extended study

  • A student who does NOT reregister (registrasi ulang) for more than 3 consecutive semesters is also considered DROPPED OUT (Chapter18). However, she/he can also do readmission, provided that he/she agrees with the following conditions:
    • Student’s study period can be extended up to 4 years.
    • SPP, Uang Kuliah, and other matters related to finance will follow those of new angkatan.
    • Student’s GPA is NOT below 2.00.
    • Student’s new Uang Sumbangan will be counted based on the following formula:

(N/7) *  uang sumbangan mahasiswa baru
N= length of extended study